If data, data records, electronic documents and electronic records that are required to be recorded and retained were created or received in the company, they must also be retained in this form and may not be deleted before the retention period has expired.
Excerpt from the GoBD of the Federal Ministry of Finance, Federal Tax Gazette Part I, p. 29
Retention obligation also for e‑mail traffic!
Do you comply with the principles for the proper management and storage of books, records and documents in electronic form and for data access (GoBD) in e‑mail traffic?
The clear and short answer: No.
As far as we know, there is no system that stores all data as it was received digitally. But this is exactly what the GoBD prescribes. How can e‑mails that are easily manipulated, of all things, be stored in a tamper-proof manner? And does this require complicated, time-consuming training in new systems?
The clear and short answer again: No.
E‑mail communication: audit-proof & legally binding.
E‑mails are still the most important means of communication in companies. Have you ever imagined the case that you have to prove that you have not (!) Received an email? Do you have to make sure that all of your employees enjoy full legal security?
Forensic Mail offers transparent and uniquely legally secure communication for everyone. With Forensic Mail you design your e‑mail traffic and the archiving of e‑mails in a revision-proof, court-proof and transparent manner. But that’s not all.
Backup system: simple, fast, invisible.
Classic audit-proof solutions make a complete backup of all data. This means that if individual e‑mails are accidentally deleted, the entire backup block always has to be restored at great expense – a cumbersome and time-consuming operation.
Our system is also capable of such backups. But through this it creates a feather-light copy of every single email that you can restore with one click. You retain full control over your folder structure.
You can keep your previous e‑mail client and do not have to change anything in your workflow. Our system works invisibly in the background.
Forensic mail server archive system:
✔ Legally compliant (§§239, 257 HGB, §§ 146, 147 AO, GoBD)
✔ Court festival
✔ Maintenance-free
✔ Tamper-proof
✔ Redundant
✔ Usual access to Thunderbird, Outlook etc. (IMAP, POP3, SMTP)
✔ Real-time e‑mail backup
✔ Post-quantum cryptographic (SHA 512 with secp521r1)
For example, e‑mails with the function of a commercial or business letter or a booking receipt must be kept in electronic form. […] A conversion into another format is permitted if the machine readability is not restricted and no content changes are made. The taxpayer must also take into account that the corresponding restrictions in these cases can be at his expense.
The Federal Ministry of Finance, GoBD, pp. 29, 31 and 32
If you sleep restlessly because of the burden of proof and the burden of proof, contact us immediately.
For a good night’s sleep, with certainty.
FTT Forensic Discovery GmbH
Dammwäldchen 3
95444 Bayreuth
Geschäftsführer: Christian Bubenheim
Registergericht: Amtsgericht Bayreuth
Handelsregister: HRB 6659
Telefon: +49 921 730 88 70
Telefax: +49 921 730 88 68
E‑Mail: info@forensic-discovery.de
Website: www.forensic-discovery.de
Steuer-Nr.: 208÷126÷80847
USt-IdNr.: DE316922947
HypoVereinbank Bayreuth
IBAN DE95773200720027470980
BIC HYVEDEMM412
Penta (solarisBank AG)
IBAN DE49 1101 0100 2357 4581 72
BIC SOBKDEBBXXX